How to Review Candidates Who Have Applied? 🔎

In this article, you can learn about the evaluation process and stages for candidates who have applied for a job.

You've posted your listings and want to review candidate applications coming through Hiroo.

Candidate Review Stage:

Click on the "Candidates" tab on the left, and then from the "Applications" tab, you can bring up the list of candidates.

Candidate Card:

Each time you click on a candidate application, a candidate card will open on the right. Here, you can see all the information about the candidate in one place.

On the Candidate Card Screen, you can find:

For example, you can preview the candidate’s resume with just one click.

Or, you can quickly access the candidate's shared LinkedIn profile by clicking the LinkedIn icon displayed on LinkedIn.

Stage Change:

Let’s say you have reviewed the candidates and want to move them forward in the process. You can change the "Stage" from the dropdown menu next to the listing where you viewed their application.

When you move the candidate from the "New Application" to the "Set Up Interview" stage, the candidate will now be moved under "Interview" on your "Candidates" page instead of under "Applicant." Your candidate will now be considered in the "Set Up Interview" stage on your list of candidates.

What are the Stages? How are they changed?

As the Hiroo team, we understand the needs of HR teams very well and try to provide solutions that could work for all teams. Therefore, when you start using Hiroo, you will encounter the following default stages. These stages meet the interview stages/steps of many companies.

Main Stages:

POTENTIAL: Shows potential candidates you have reached out to and added to Hiroo. It means they did not come through an application.

APPLICATION: Shows candidates who have come through the application route.

INTERVIEW: Moves all candidates who continue in the interview process, whether they came via applications or were added as potential candidates by your team.

These 3 Main stages cannot be changed. However, we can customize the sub-stages according to your company. Our technical team can support you very quickly in this.

The numbers above the stages indicate how many candidates are currently at that stage.

Sub-Stages:

When you click on each Main stage, it shows the sub-stages that open below. Changes specific to your company can be made. However, it is advised not to make these changes frequently for healthy reporting.

POTENTIAL SUB-STAGES

New Candidates: All candidates you add first fall into this section. It makes sense to keep them in this stage if no action is taken.

Reached Out: You decided to reach out to the candidates. After reaching out, it is recommended to move your candidate to this stage. (As mentioned above, just enter the candidate card and change the stage.)

Responses Received: You can move your candidate to this stage when they return a positive/negative response.

INTERVIEW SUB-STAGES

Set Up Interview: You can move candidates you decide to interview after reviewing applications to this stage.

Phone Interview: If your initial interviews are conducted via phone, you can move candidates to this stage.

Office Interview: If your subsequent interviews are conducted in the office, you use this stage.

Case Study: If your recruitment process involves sending a case study or project, you can use this step. This way, you can quickly find out how many candidates are currently in the Case Study stage.

Shortlist: You're advancing candidates in the process, and you are at the decision-making stage. You can use the Shortlist for your remaining candidates.

Offer: You can use this stage for candidates who have moved to the offer stage or have been made an offer.

Hired: You made the offer and your candidate accepted, you can use this stage as the final stage. This stage also serves as an archive.

Moving candidates to the correct stages will keep your candidate lists up-to-date and facilitate an efficient recruitment process for your entire hiring team.